Strengthen Your Office 365 Data Security
Could you imagine getting any work done without office 365? Office 365 has become one of the inevitable software packages as it forms the epitome of work productivity in every work environment owing to flexibility and ease of use. However, ease of access to any sensitive data remotely without a VPN could become problematic if you don’t lay strict protocols in place.
Sensing this, there are few selected tips on how you can get your security beefed up around your office 365 without letting it affect your productivity levels! Read on to know about the five ways to safeguard sensitive data while using the Office 365 or call the Office 365 contact phone number.
Get the authentication and passwords strong
With just internet connection, users can easily access the data stored in office 365. Hence the need for strong passwords that come with specified length and complexity arises. Higher authentication levels can even be set to a phone call, text message, or app as these authentication controls make it tough for hackers to access user accounts to retrieve data.
Have better privilege rights
Once the safety and authentication process is set, it is important to understand which user has to be given the access to data in office 365. Most people underrate the significance of “privilege rights” as they do not understand that unless the “privilege rights” are strictly followed, data cannot be made secure. Privilege right is all about understanding which employee or department requires access to such data and accordingly assigning the entry access.
Track the Data
If you are an organization that needs to follow compliance standards, such as HIPAA, PCI DSS, CIPA, or CJIS, ensures to have stronger security controls in place. Also, the Office suite comes with Data Loss Prevention along with eDiscovery, and auditing and reporting functionality, which helps in identifying, monitoring, and protecting sensitive data that is sent through email or which is moving around the network. Make the administrators check the data track movements to understand how the data is being used by company personnel.
Maintain a perimeter
Protect your email gateway to have anti-spam/phishing technology, as Phishing attacks remain quite prominent today. Choose cloud-based email gateway, as it also provides the same features as an on-premises solution with the added advantages of archiving and continuity services functionality.
Keep educating users
Stress on adopting the best practices for maintaining confidentiality and integrity. It is necessary to educate users with training on the importance of using encryption and also on phishing emails to help the organization to improve the security levels.